Room and Space Booking
Every room with its own calendar, capacity enforced at booking, and nobody finding the space occupied at the door.
90%
Fewer booking clashes
24/7
Booking through the link
5min
To set up
See how it works
A real simulation: change the setup on the left panel and see the result exactly as your team sees it.
Schedule setup
Applies to everyone who opens your link
Opening days
Opening hours
Booking length
Booker details
Public page
What your team sees when the link opens
August 2026
Available times
Pick a day on the calendar
Your details
Room booked
Features for room booking
What it takes to open your spaces without losing control of them.
Each room with its own calendar
Meeting room, lab, auditorium and the projector cart become independent calendars. Two teams cannot book the same space for the same hour.
7 spaces, 7 calendars
Maximum occupancy enforced at booking
Each space has a limit of people per slot, companions included. A room for eight never takes a meeting of fifteen.
Room for 8 · booking for 8
Only people the organisation authorises can book
The calendar can stay internal, with access granted by list. Anyone outside it never sees the space, let alone reserves it.
Access list · 42 people
A booking limit per person
Set how many bookings each person may make per period — and block whoever piles up no-shows. The good room stops belonging to the same team every week.
Limit: 3 bookings per week
A reminder before and a deadline to cancel
The reminder goes out ahead of time and cancelling has a minimum notice. A released space returns to the list of open times right away.
Cancelled 15:40 · free at 15:41
Occupancy per space and peak hours
Which rooms fill up, which sit empty and in what part of the day. Decisions about splitting, refurbishing or dropping a space stop being guesswork.
Auditorium: 34% occupancy
Why organisations choose eAgenda
What changes once every room becomes a calendar.
Nobody finds the room occupied at the door
With real-time availability, the team stops arriving with a client to find another department’s meeting already running inside.
The front desk stops being a booking hotline
Booking, rescheduling and checking times happen on the link. Staff go back to looking after the space instead of maintaining a room spreadsheet.
The ghost booking disappears from the calendar
A room blocked by a meeting that never happened is idle floor space. With a cancellation deadline, the slot returns to whoever needed it.
The conversation about space gets numbers
Instead of "we never have rooms", occupancy shows which one is missing, at what hour and for whom. You can act where the squeeze is real.
Organise your spaces
One calendar per room, capacity enforced and booking through a link, with no spreadsheet in between.